A free editable show cause letter template to help Malaysian employers request an employee's explanation before deciding on further disciplinary action.
When a workplace issue or alleged misconduct needs to be investigated, a show cause letter gives the employee an opportunity to explain what happened before further action is considered.
This editable template helps you clearly document the allegation, response deadline and next steps while keeping the process open for the employee's explanation.
A show cause letter asks an employee to provide an explanation about an alleged workplace issue or misconduct. It gives the employee an opportunity to respond before the employer decides on the next step.
There is no single response period suitable for every situation. Give the employee reasonable time to understand the allegation, gather relevant information and provide their explanation.
Review the employee's explanation together with the available facts and documents. The next step will depend on the circumstances and may include closing the matter, further investigation or disciplinary action.
Potentially, depending on the outcome of your review. The employee's explanation and the available evidence should be considered before deciding whether disciplinary action is appropriate.
