A free editable salary increment letter template to help Malaysian employers clearly document an employee's salary adjustment and effective date.
When an employee's salary changes, it's useful to put the new amount and effective date in writing so the employee, HR and payroll are working from the same information.
This editable template gives you a simple way to confirm an approved salary increment and keep a written record of the change. Customise it based on the employee's revised salary, effective date and any other details relevant to the adjustment.
Include the employee's revised salary, effective date and any other details relevant to the adjustment. You can also state whether the employee's other employment terms remain unchanged.
It depends on how the letter is structured and executed. If the document forms an instrument that is chargeable under the Stamp Act, it needs to be stamped. Read our guide to employment contract stamp duty in Malaysia for the current requirements.
Once the increment takes effect, update the employee's salary in your HRIS, payroll and employment records. This helps keep the new salary consistent across your HR processes and future payroll calculations.
It can. A higher salary can change the contribution amount payable, depending on the applicable contribution rules and wage limits. Make sure the revised salary is reflected correctly in payroll and the relevant statutory contributions are updated.
