A free editable promotion letter template to help Malaysian employers clearly document an employee's new role and updated employment details.
When an employee is promoted, it's important to clearly document what's changing, including their new position, effective date and any updates to their salary, responsibilities or reporting line.
This editable template gives you a simple way to confirm the promotion and keep the employee's employment records up to date. Customise it based on the new role and any changes that come with the promotion.
Include the employee's new position, effective date and any relevant changes to salary, responsibilities or reporting line. You can also state which existing employment terms will remain unchanged.
Stamp duty depends on the contents and legal effect of the document, rather than its title alone. If the promotion letter forms a chargeable instrument, stamping may be required. Read our guide to employment contract stamp duty in Malaysia for the current requirements.
Update the employee's position and any changes to salary, reporting line or other employment details in your HRIS and employee records. Make sure payroll and other relevant internal systems are updated where necessary too.
Not necessarily. A promotion may involve a change in position or responsibilities without an immediate salary adjustment. If the salary or other employment terms are changing, make sure these are clearly documented and updated in the employee's records.
