A free editable probation extension letter template to help Malaysian employers document an extended probation period and areas for improvement.
When an employee needs more time to demonstrate their suitability for a role, you may decide to extend their probation period before making a final decision.
This editable template gives you a simple way to document the extension, including the new probation end date and any areas that require further improvement. Customise it based on the employee's circumstances and employment terms.
It is good practice to confirm the outcome of an employee's probation in writing. This gives both the employer and employee a clear record of whether the employee has been confirmed or their probation has been extended.
Yes. Employees on probation are still employees and may be entitled to annual leave under the Employment Act 1955. Check the employee's leave entitlement and your company's leave policy when calculating their available leave.
Set clear expectations based on the employee's role and review their performance against areas such as work quality, productivity, deadlines and job responsibilities. Keep records of feedback and any areas that need improvement.
Document the areas where the employee is falling short and discuss the required improvements with them. Depending on the circumstances and employment terms, you may consider extending the probation period before making a final decision.
