A free editable offer letter template to help Malaysian employers clearly document the key terms when hiring a new employee.
When you're hiring a new employee, it's important to put the key employment terms in writing so both sides are clear on what's being offered from the start.
This editable template covers common employment details such as salary, working hours, probation, notice period, leave and statutory contributions. You can customise it based on the role, your company's policies and the employment terms being offered.
The details will depend on the role and your company, but an offer letter would typically cover the position, start date, salary, working arrangements, leave, notice period and other relevant employment terms.
A contract of service is used for an employer-employee relationship. A contract for service generally applies when engaging an independent service provider instead of an employee. The distinction affects the nature of the working relationship and the obligations involved.
It depends on how the offer letter is used. If it establishes the employer-employee relationship and sets out the employment terms, it may be treated as an employment contract for stamp duty purposes. Read our guide to employment contract stamp duty in Malaysia for the current requirements.
Once the offer is accepted, keep a signed copy in the employee's records and prepare for onboarding. Make sure the employee's details, employment terms and payroll information are also set up correctly in your HR records.
