A practical employee offboarding checklist to help Malaysian employers manage handover, final payroll, company property, system access and HR records.
When an employee leaves, there are usually several things to coordinate before their last day, from work handover and final payroll to returning company property and removing system access.
This editable checklist helps you keep the offboarding process organised and makes it easier to track what still needs to be done. Customise it based on your company's processes and the employee's circumstances.
Start once the employee's final working date is confirmed. This gives you enough time to coordinate the handover, final payroll, return of company property, system access and other exit tasks.
Check that work has been handed over, company property is accounted for, final payroll is being processed and the relevant teams know when system access should be removed.
This depends on the circumstances of the exit, but you may need to prepare or retain documents such as the resignation or termination record, handover records, payroll information and acknowledgement of returned company property.
Offboarding involves more than completing a checklist. You may also need to manage the notice period, final pay and statutory updates. Read our guide to handling employee resignation in Malaysia for the full process.
